Volunteering
VOLUNTEERING IS THE KEY TO A HEALTHY COMMUNITY AND SOCCER CLUB
See the Eligible Volunteer Activities Chart below for a list of volunteering activities.
Thought the only way to volunteer was as a coach?
Many think this. However, volunteers fulfill a wide range of services and responsibilities at all levels of any sport organization. Volunteers can be coaches, as well as, officials and administrators.
These individuals, working in the trenches of sport, come into contact with and collectively have a profound effect on the experience of thousands of young athletes and their parents. It is their efforts that influence the decisions to begin and maintain involvement in sport. While team official’s, coaches, assistant coaches and managers make an immeasurable contribution to the success of the club (and team), there are many other volunteers who contribute to each successful season.
Simply put, without volunteers, our Club as we know it would not exist.
With the Club growing strong and an increasing burden being placed on a small group of dedicated Club members, it became evident that steps were required to ensure proper provision of service to the membership.
Volunteers are the nuts and bolts needed to operate our Club and continue offering a superior quality program at reasonable fees. Approximately 850 volunteers a year are required to run our Club. We encourage members to step forward and help in one of the many different volunteer opportunities offered.
To fulfill our need for volunteers for the upcoming year, all U5 to U18 summer YOUTH registrations will include a mandatory $55 per family non-volunteer fee.
Signing up to volunteer is easy
Each family, who is interested in volunteering, will need to fill In a Volunteer Application. This can either be done when they register their YOUTH child for summer soccer (by ticking “yes” to the volunteering question) OR by going to the Volunteer Now! section of their PowerUp account.
Learn a new skill. Take advantage of the benefits of being a volunteer and being satisfied with a job well done!
The volunteer application form has a list of volunteer activities that are eligible for a reimbursement of the $55 non-volunteer fee. Since this is a FAMILY fee, as long as the volunteer is a responsible person 14 years of age or older, the family can decide among themselves who will complete the volunteer activity.
Go to the Eligible Volunteer Activities Chart below to view a description of the eligible activities and completion timelines.
How are you contacted?
Our volunteer tracking system will allow us to track all volunteer involvement on a family basis. While we will make every effort to assign volunteers to their priority choice, we cannot, however, guarantee the availability of the chosen volunteer role. Since some activities only need a few volunteers, the more activities that you select in your application the greater your chance is of being contacted by the Volunteer Coordinator when eligible activities become available.
You will be contacted (by email) as needed by the Volunteer Coordinator. Available volunteer shifts will be shown in the email and will be filled on a first come, first served basis. Members should make sure the email preferences in their PowerUp account is set to accept emails from volunteers@ottawatfc.com or register@ottawatfc.com.
Have you volunteered?
Families who volunteer and complete their “eligible” volunteer activity will have their non-volunteer fee of $55 credited to their account as soon as the volunteer commitment is officially recognized by the Club. The timelines for this are shown in the Service Completion Timing column in the Eligible Volunteer Activities Chart.
Families who are not able to volunteer or choose not to volunteer will still pay the mandatory $55 non-volunteer fee. In these situations, the Ottawa TFC will keep the $55 per family non-volunteer fee in lieu of the member participating in some capacity as a Club volunteer. The non-volunteer fees collected will be allocated according to the list shown in the next section.
Allocating funds
The Ottawa TFC would prefer not to increase its net operational income from this fee. However, because many families choose not to volunteer and there are fewer opportunities to volunteer than families registered in the Club, an increase in net operational income is anticipated.
Should this happen, we are committed to allocating these funds in a manner that will benefit the Community or the entire membership in the following priority:
- Supplying financial aid for soccer registration fees and uniform expenses to those Orleans families in need, and that might otherwise be unable to play soccer.
- Funding coaching and players clinics.
- Hiring additional resource support staff to assist in areas where there are not enough volunteers.
- Any further excess net operational revenue arising from the volunteer fee will be allocated to a Board-approved fund for future development of the CUSC.
For further information, please see the Frequently Asked Questions. (Under construction)
ELIGIBLE VOLUNTEER ACTIVITIES CHART
Note: Some credits will be processed automatically according to the dates shown in the ‘Service Completion Timing’ column. Most credits will require the Club Director in charge of the ‘Activity’, to record and report the completed volunteer commitments for the ‘Activity’, to the Volunteer Director.
Upon receipt of a volunteer service, the Volunteer Director will update the database and, if the $55 volunteer fee was paid, post a credit to the account. Credits will be posted within 30 days of receipt of the confirmation or the automatic credit date.
In the service completion timing column, (A) means the credit will be processed automatically on the date shown and (R) means the responsible Director will report their volunteers to the Volunteer Director once the service completion timing commitment has been fulfilled.
BOARD OF DIRECTORS AND CONVENORS |
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ACTIVITY |
DESCRIPTION | COMMITMENT |
SERVICE |
|
OTFC Board of Directors |
Member of the Ottawa TFC Board of Directors. Elected at the AGM each Fall or joining the Board thereafter, should vacancies occur between AGMs. |
Year-round |
Immediate |
|
Convenors |
Assist the Directors and Club level managers in evaluations and team formation for the age group as well as Team-Club liaison through the season. |
Feb - Aug |
End of August (R) |
SOCCER EVENTS |
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|
ACTIVITY |
DESCRIPTION | COMMITMENT |
SERVICE |
|
Soccer Days |
Assist the Recreational Coordinator to run the |
4 hours |
End of August (R) |
|
Capital Cup Festival and Tournament |
Assist the Tournament Committee to run the Capital Cup Festival and Tournament (team registration, field marshals, field equipment, canteen workers, runners) |
4 hours |
July 15th (R) |
SUPPORT OTTAWA TFC |
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|
ACTIVITY |
DESCRIPTION | COMMITMENT |
SERVICE |
|
Translation |
Translation of website information and bulletins |
One assignment |
After assignment (R) |
| Photography | Take pictures as requested by the staff coach | 4 hours |
End of August (R) |
| Gardening | To plant and weed as needed | 4 hours | Throughout the summer |
GETTING THE SEASON STARTED |
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|
ACTIVITY |
DESCRIPTION | COMMITMENT |
SERVICE |
|
Uniform Distribution |
Assist with the fitting and handout of the uniforms and numbering as needed |
4 hours during March and May |
After Activity (R) |
|
Pinney Laundering |
Launder pinnies at the beginning and end of the seasonal teams or for sanitation purposes between club sessions. |
5 days (loads) of laundry |
After Activity (R) |
|
Equipment Distribution |
Assist with equipment handout or return |
4 hours in March or 4 hours in August |
After Activity (R) |
TEAMS |
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|
ACTIVITY |
DESCRIPTION | COMMITMENT |
SERVICE |
|
Coach
|
Maximum two per Team (U4, U5, U6, U7 and U8 Development) Maximum one per Team Maximum one per Team (U8 to U18 Competitive or Academy) |
February - September |
End of August with completion of player evaluations (A) |
|
Assistant Coach |
Maximum one per Team (U9 to U12 Recreational) Maximum two per Team (U13 to U18 Recreational) Maximum two per Team |
May - September |
End of August with completion of player evaluations (A) |
|
Manager |
Maximum one per Team (U9 to U18 Recreational) Maximum one per Team (U8 to U18 Competitive and Academy) |
May - September |
End of August (A) |
|
Team Treasurer |
Maximum one per Team (U9 to U18 Competitive and Academy only). |
May - September |
End of August (A) |
|
Team Equipment Manager or assistant manager Carries equipment and sets up fields for Youth games |
Maximum one per Team (U9 to U18 Competitive and Academy only). |
May - September |
End of August (A) |
EQUIPMENT |
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|
ACTIVITY |
DESCRIPTION | COMMITMENT |
SERVICE |
| Equipment Distribution/Collection | Assist with equipment hand out and collection duties at the start and end of each season and program | 4 hrs or upon completion | End of each season (February/September) |
For all inquiries, please email volunteers@ottawatfc.com